Accountant Assistant/Receptionist

• Medical/dental/vision plans
• 401 (k) with company match
• Paid holidays
• Paid vacation

• This is a full-time position.

• Hours are Monday – Thursday 7:30 a.m. – 5:30 p.m. and Fridays 8:00 – 12:00 p.m.

• Assist AP and billing departments during busy times and during vacations.
• Record and apply customers’ payments into accounting software.
• Monitor bank accounts daily and record all transactions to balance bank and books.
• Import and record weekly payroll into QuickBooks.
• Reconcile the bank accounts at the end of each month.
• Put together Hours Managed Report monthly.
• Build workers comp. report monthly and quarterly on Excel spreadsheet.
• Set up budget for the year into accounting systems at the end of the year.
• Offer any assistance needed by the Chief Accounting Officer (taxes, spreadsheets, reports, communications, etc.
• Greet all visitors (vendors, customers, salesmen) with a smile, a friendly greeting, and a helpful attitude.
• Receive, open, and stamp daily mail.
• Type letters and other miscellaneous correspondence for the company.
• File all paperwork into appropriate job files, vendor files, and company files.
• Ensure incoming phone calls are handled properly.
• Create and send prayer grams as requested and report monthly to HR.
• Maintain office equipment to ensure equipment is working properly.
• Keep office and kitchen supplies stocked weekly and order when needed.

• Know and understand the basics of accounting.
• Comfortable in using Excel and building spreadsheets.
• Use Microsoft computer software applications.
• Communicate well with vendors, fellow employees, and customers.
• Plan work and solve problems.
• Use logical procedures while working.
• Make decisions based on measurable information.
• Perform a variety of duties which may often change.